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ARE YOU LESS PRODUCTIVE IN YOUR HOME OFFICE? Would you like to know how to successfully manage a remote workforce?

All the world is changing, leaders lead a new way and our world name is a ” new normal.” We see a lot of businesses going down and the same time a lot of businesses fire up, evolve and innovate!

The question is: “Where you and your business would like to be at the end of this crisis?” Are you going to innovate or are you going to wait and bankrupt!

A few corporates and business giants have shifted into remote work months ago. For most of the world, remote work is still something new. The digital age has already driven many businesses to set structures in place to support this change and they are probably ahead of the world.

 

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Organisations and leaders have been redefining how and where work gets done. Today, high-performing organizations operate more like empowered networks than traditional corporate hierarchies. That’s how and why our new type of employees – REMOTE WORKERS – have developed.

A lot of organisations were allowing employees to work at home occasionally (in the US almost 60%), and around 38% organisation allow some workers to do so regularly. These rates are drastically increasing in the past few weeks.

Imagine if every time you hired someone, you hired the absolute best person for the role, regardless of where they were located. You would be able to recruit the best of the best.

Expanding geographically and diversifies thoughts, choices and opinions make some of the most innovative and successful companies.

More companies and more people enter the world of remote work, flexible work arrangements, lower costs, the convenience of online meetings will become a necessity for businesses success.

The biggest positive of working remotely is having a career with the freedom to take control of personal time and create a higher quality of priorities and values and helps people to find their real purpose. Making this work and life balance right makes employees happier and healthier and that has a huge influence on team and leader’s performance!

Imagine, just the small miracle to give your employees a bit of freedom and time flexibility can make your teamwork better and increase your team’s performance and productivity and achieve better results.

Of course, you can’t just send your employees home and tell them to continue working! This decision is coming with challenges as every decision around the system and procedures change.

Some tips on how to manage remote workforce:

COMMUNICATION:

Set expectations about communication and keep a remote team “on the same page.” Create communication guidelines, procedures, systems from the very beginning. Create a clear plan about who should be involved in what communication, how to communicate what technology to use etc. A good communication plan will also discuss which formats are preferred for different types of communication. For example, when is it OK to use chat over email, and when is a phone call best practice? Don’t forget to set up a timeline or time slots around the regular meetings and scheduled check-ins, evaluation meetings, presentations and what you are expecting from your team members to present.

GOALS SET UP – PLANNING

I wrote about this in my last article. Be sure your team knows where they are going and also individual team members. Don’t forget to set up personal goals, steps and achievements with individuals and have one-on-one meetings with them. Also, be sure they know how important they are in the team goals and achievements. How their work is influencing other’s results.

GET TO KNOW YOUR TEAM PERSONALLY

I know it is pretty difficult to travel right now but remember you should know your team members all around the world personally. Go visit them, schedule lunch or dinner with them, learn more about them, their strengths, family, hobbies and their life.

DIGITALISE & VIRTUALISE

Technology is the most important component of going online, virtualising and working remotely.

We are using a few different software or platforms they are helping us to communicate.

G-Suite

This is the go-to office productivity suite for most companies that rely on collaboration for success. We are using Gsuite from the beginning. Google Docs is one of the applications included in the G Suite and allows you to share content with anyone in your organization. You can work on the same document at the same time, comment, edit or provide feedback as needed. You can manage access to documents. As an example, we have blocked Corporate file from all members and it is visible only to directors of our company.

We are using Zoom, Trello and we used to manage through Slack a lot.

Zoom is an amazing platform for running meetings, webinars, seminars, presentations or one-on-one meetings. You can break down the rooms, you can manage thousands of people on the call and you can see people in the room even if they are on another side of the world.

https://youtu.be/TC78nr3c8qs

Remote Work is Revolutionary

Remote workers are on the rise. The nature of work is changing. Expenses are decreasing and knowledge and connections increasing!!! We have the “new normal” world and we are here to innovate!

Today, there are no geographic boundaries to share, collaborate, achieve and innovate together!!!

 

Alexandra Holcbarova

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HOW TO BUILD A HEALTHY TEAM & ORGANISATIONAL CULTURE

Do you have a feeling that you can’t inspire your team enough? Are you attracting high performance and skilled employees or are you going through a never-ending cycle of hiring, training and firing people.

If you would like to create a healthy and nurturing work environment you have to make sure you have the right people in your team and your mission and vision inspire them – they are in the same boat.

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Creating a positive and healthy work environment means having realistic expectations not just for your staff, but also for yourself as a leader.

You want to build a company culture that makes people desire to work with you and want to come to work and shine because they are aligned with the company mission and vision, and is also their desire to fulfil the mission with you. You want them to care about your business, goals and achievements of the company as their own.

Importance of healthy Management and Leadership

Building an ideal company culture where coworkers feel nurtured and strive for greater productivity is achievable.  The key is recognizing that individuals have unique needs and that every person in your team is individual. I recommend doing some profiling and diagnostic of personality types to be able to meet each personality needs in the team and also be able to recognise their strengths and weaknesses to be sure you give the right position and responsibility to each member. This will help you to understand how to help them to grow and how best to take care of them, how to keep them motivated and productive.

Your role as a leader has to be a facilitator too – that’s why you should be aware of your team members strengths. Also, you should be supporting and creating a positive environment and building up each member throughout coaching, mentoring, bringing an opportunity for growth and upskilling.

But anyway, here are five steps toward nurturing a positive work environment:

1. Listen 

Listening to what your team member has to say shows them that you respect them and their opinions. They should know your doors are open and they can come to ask or talk to you anytime or on schedule time. Asking them for feedback or to share ideas and contribute makes coworkers feel like valued members of a team. Give them some responsibilities and freedom to make decisions.

2. Trust

Create a healthy environment where people communicate openly, they are not scared to receive or give feedback, they are open to communicate feedback and offer help for improvement to others because they know you are weak as the weakest part of your team. Never support gossip or going behind someone’s back.  Instead, foster relationships in which coworkers feel you are discreet and supportive. This builds loyalty to you and the company.

3. Team Building  Activity and Fun

Bring some fun activities, team-building activities to your dream team. They called them team-building activities for a reason. Trust me, you can build amazing relationships and trust over fun activities and you can teach your team to increase communication skills, critical thinking or taking responsibility so easy and in a few days with us throughout tailored team-building retreats and games.

4. Don’t micromanage

Nobody likes the micromanager, so get in a mindset of being collaborative. It is okay to maintain high expectations and to offer constructive criticism, but let your staff do their jobs. Being overly critical only damages the trust and loyalty you are striving to foster. If you are not sure what is happening in your team hire someone externally to support and revitalise your team.

5. Evaluation

You should have the systems and processes that will clearly express all annual;, quarterly and monthly goals.

We use to set up small weekly goals – 3 priorities for each person and evaluate every week via online meetings and weekly or fortnightly reports. Especially when you work remotely. Staff evaluations are critical to the morale of the workplace. If performance evaluations are not something your company does regularly, this is a good time to start, because it allows you to be more in-tune with your coworkers. You have to be able to measure the quality of the work and productivity.

Performance evaluations can be a daunting and often emotional task for both the staff member and the manager, so avoid the drama by exhibiting a willingness to speak freely and to actively listen and support the growth.

 

We will bring you more leadership tips next week again.

Alex

alex@thementoringeffect.com

0431 473 660

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NEW LEADERSHIP – NEW NORMAL!

Well, there has been a huge change in the working environment in the past few weeks and one that not everyone was prepared for that.

Especially when you run a team of 20 plus and previously lead the team from an office environment…..even if your team was all around the world they would have had a proper office place to work from. Corporates around the world use huge offices for their international teams!

The first thing that has changed – corporates can save a lot of money by renting less office space instead of renting the whole office building, they may need only one floor of offices or even less. I believe this will be a huge change in the world and it will be something retained as a positive thing from this crisis for the future. I don’t think they will go back to normal.

This is a new normal.

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Now, we have a new normal but we don’t have trained leaders to provide new leadership in this new environment!!!

Now, is the time when we all need team performance manager and facilitator skills and Team leaders must know what to do now.

Leaders don’t have the time to learn slowly – team members need them NOW more than ever!

Why I am talking about team performance facilitators or team performance managers?

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“A great leader has to be a great team facilitator!”

WHY?

The leader should be able to recognise the qualities and strengths of each member of his/her team.

Most of the time a team is simply a group of people working in the same office. Each person has his or her own strengths and capabilities. Each could succeed and do great on their own but how can this be used in teamwork?

Such a group needs A FACILITATOR to ensure that each person’s skills are being utilised and that they are working toward the same visions and goals.

 

“Teamwork is the ability to work together toward a common vision. The ability to direct individual accomplishments toward organizational objectives. It is the fuel that allows common people to attain uncommon results.” – Andrew Carnegie

We have been working with teams during the training and team building activities designed to increase team performance and productivity well before this crisis.

Fortunately, we’ve already implemented a lot of facilitation, team productivity, communication, self-management and self-motivational training for leaders in our programs and now we are so fortunate to be able to take this online.

We have Business today, worldwide, has teams working from HOME OFFICES and they need our and your support as a human and as a leader in one person!

Be prepared to take a few steps and check if you are taking care of your team in a productive way or you need to hire a team performance manager!

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A short checklist for start!

  1. Team Identity

Be sure your team as a group demonstrates belongingness, a desire to work together, and a sense of clarity around the role of each member especially now working from home. Strong team identity also has high degrees of loyalty. Create some fun activities, not only work activities, during the day that will connect all your team members for discussion or brainstorming on online meetings or create a game, sports or creative challenge that will connect all members in a fun way and they will feel like they are doing something fun together!

  1. Emotions – Motion

Be sure your team is ok. Check on your members individually and ask them how they are, not how their work goes!!! Ask them how they are coping with the new situation, how their home office looks like, how they feel. If one team member is stuck and is able to self-motivate themselves to work and be productive it can bring a negative experience to the whole team and your productivity will go down drastically.

  1. Communication

Be sure you have a communication stream plan. Create this system and structure either digitally or on paper. The system or new structure has to be presented to the team asap and also explained WHY it is important and WHY you are doing it! Keep communication rules very strict! Communicate with your team every day. If not online call them for a quick chat!

  1. The goal set up – planning for the week

Be sure your team has a clear vision and goals for each week. At the same time be sure that your individual team members know what you are expecting from them every week – what their own tasks and goals are for the week. Create a new evaluation process or implement a new tasks software asap.

“Coming together is a beginning. Keeping together is progress. Working together is a success.” – Henry Ford

 

There are many things they have to be done to keep your team working productively from their home office!

I will create more articles about new leadership in the coming days. I look forward to discussing the new normal with everyone. Please leave your comments or feedback or ask questions below.

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Find me on alex@thementoringeffect.com

Or be part of our community Entrepreneurs Club – Business & Leadership

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WHY PROCRASTINATION IS THE THIEF OF TIME and what to do about it!

If you are in business you must get the most out of yourself and maximise productivity.

If you question that, you must question why you are in business for yourself.

Introspection over, how do you maximise productivity?

Well, clearly, one of top killers of productivity is PROCRASTINATION!

Be productive, don’t procrastinate

or

Don’t procrastinate and you’ll be productive.

Easy to say (or write) but perhaps not so easy to put into practice.

How to eliminate procrastination?

Firstly, let’s develop some strategies to eliminate time wastage. Strategies that will resonate, that you can implement. Not theoretical crap that you know from the first step that you will never do.

The headline of this article is that ‘time gets stolen by procrastination’.

In our life we each have, give or take, depending on genetics, lifestyle (people reading this article don’t spend their time lying on the couch) and luck, about 723,000 hours.

Time is only a concept but, regardless of your acceptance or otherwise of that truism, it is self evident that it cannot be retrieved. Time marches on. And as an armchair philosopher once proclaimed to me, “Life is like is like a roll of toilet paper. The closer you get to end the faster it unrolls.”

The key number here is 168.

Why?

If you don’t know or haven’t worked it out, the answer to this is at the bottom of this article.

The key idea is to make the most of this key number. Simple, don’t procrastinate. So, let’s not procrastinate about spelling out these strategies, these key ideas.

The seven steps to eliminating procrastination are:

  1. Determine your priorities/master your calendar.
  2. Be in the right emotional state.
  3. Create a checklist.
  4. Remember the purpose of the task.
  5. Banish fear.
  6. Plan your time.
  7. Aim for completion, not perfection.

I will go into detail about these seven steps shortly (for the cynics among us that is not Procrastination, merely setting the scene).

To understand the importance of why you need to crush procrastination and leverage your life, let’s talk about the following:

  1. What is Procrastination?
  2. Why we Procrastinate?
  3. Procrastination Warning Signs.
  4. The Impact of Procrastination.

If you have been with me to this point you have read 390 words about procrastination. Time to make use of those words.

What is Procrastination?

Procrastination is the delaying of a task or tasks that should be a priority. Most successful entrepreneurs overcome procrastination – they complete the most impactful tasks. If you are procrastinating your business is suffering!

Why we Procrastinate?

Not knowing where to begin.

Inability to prioritise or sequence tasks.

Lack of clarity, vagueness and/or confusion about tasks.

Waiting to be in the right mood.

Intimidation by the perceived scope and/or difficulty of a task.

Poor organisational skills, perceived or real.

Disconnection from the task or its purpose.

Failure to recognise the importance of the task and its impact on the business.

Lack of confidence, fear of failure, distorted feeling of inadequacy – a fear of judgement or criticism, either directly or indirectly.

Warning Signs that you are Procrastinating

Scheduling low priority tasks.

Allowing distractions (for example, phone calls, visitors, social media notifications).

Reading or re-reading an email/request without starting work on it.

Assisting others with unimportant tasks in lieu of your high priority tasks.

Delaying or avoiding the commencement of difficult tasks.

Being unfocused (for example, making a coffee or phone call soon after commencing a high priority task).

Impact of Procrastination

The ramifications of procrastination on a business can be many – low productivity, dissatisfied customers, delayed delivery of products and services, frustration, stress, anxiety and more.

When procrastination is negatively impacting your business it is time to act.

HOW TO ELIMINATE PROCRASTINATION?

Master these seven steps to eliminate procrastination from your life.

1.   Determine your priorities and schedule them in your Calendar

In determining your highest value activities assess:

  1.       what tasks only you can do;
  2.       what will make a difference;

 iii.       what is the best use of your time;

  1.       what tasks will create a tangible result for the business.

2.   Be in the Right Emotional State.

Review Why we Procrastinate to confirm the importance of this. If you allow yourself to be in state where you’re not ‘ready’ you will continue to procrastinate. There are many ways to achieve the ‘right emotional state’, including:

  1.       breathing techniques;
  2.       mantras;

 iii.       physical/verbal cues;

  1.       NLP resource anchors.

Other actions that will assist are:

  1.      take regular breaks;
  2.      stay hydrated;
  3.       visualise completion of the task;
  4.  listen to music;
  5. smile regularly to activate ‘happy chemicals’ such as dopamine and serotonins
  6. say powerful affirmations out loud (embarrassment aside – they work).

3.   Create a Checklist

Intimidation resulting from the perceived complexity or scope of a task is a major cause of procrastination so removing this obstacle is crucial. By breaking projects down into small tasks, and these tasks into sub tasks even the most complex and daunting of projects takes on a different appearance.

Having determined the elements of a task the next step is to put them into a logical sequence. You have now created a Checklist.

Checklists make tasks more achievable.

4.   Remember the Purpose of the Task

Why is it important?

What will be the benefit to the business when completed?

What will be the impact on the business if the task is not done?

Reward yourself when you complete the task.

5.   Banish fear

Fear of failure an internal projection of reality and it is not actually a rational, logical reason for delaying something.

The likelihood and consequences of failure are often exaggerated.

Realise that fear only goes away when we take action.

Choose to accept the fear, and do the task anyway.

6.   Plan Your Time

Use a planner, a diary, a journal, a wall chart, a white board, or an App (Trello, Asana, Evernote) to plan your day, week, month and year.

When you invest time to plan your time, procrastination is crushed, your effectiveness skyrockets, and your ‘available time’ increases.

7.   Aim for completion, not perfection

This could also be rendered as make first, edit later.

Quality work is a laudable aim but don’t let the need to continually produce perfection restrict your output. Completion of a task generates results but the quest for perfection can lead to paralysis where nothing is produced.

Be like Nike and Do It!

There are 168 hours in a week. Choose how many you wish to work, to recreate, to sleep, to WASTE.

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WELCOME TO THE NEW YOU!

WELCOME TO THE NEW YOU

Do you feel fully in control of your career? Or does it sometimes seem that things just happen to you and drag you along? Do you have a clear and inspiring vision of what you want to achieve in the future? Most importantly, are you actively taking decisive steps to pursue the career of your dreams?

If your answer to any of these questions is

“NO,”

then you risk being disappointed.

Creating an Actionable Personal Development Plan

Many people drift through their careers, going wherever the corporate currents move them, only to be washed up on a beach somewhere at the end of it, tired and disappointed. You have to be proactive and take control, preferably at an early stage. Think about where you’d like to end up, put a plan in place to get there and get started. Personal Development Planning is simply a structured way to help you do just that.

Before you start with any personal development activities, it’s so important to think about what “satisfaction” means to you. This will be different for everyone, so although we can pass on some personal development skills to help you, here at The Mentoring Effect we don’t ascribe to a “one size fits all” approach.

Some of us get fulfilment from ascending the career ladder as quickly as possible while trying out as many different job descriptions as possible, while others prefer to find a niche for themselves and develop a specific skill set.

Our advance tips ensure that you have all the necessary skills at your fingertips so that when an opportunity arises, you are in a position to take advantage of it. It’s crucial you take a planned, systematic approach to developing your skillset.

Having a business mentor like we offer at The Mentoring Effect here in Perth can help you with this. Our business experts will help you create a personal development plan that will serve as a measurable starting point for your success.

SWOT, PEST and SMART

There are many tools available to help you reach your career goals. Popular ones like SWOT and PEST analysis are invaluable, as are techniques like learning to set SMART goals. When used to consider your personal and career development, these tools mean that you will come away with a well thought out roadmap that you can follow for your career.

The SMART mnemonic is an easy way of setting precise, motivation goals:

SSpecific. It’s vital that your goal isn’t vague but that it focuses on a specific outcome.

MMeasurable. There needs to be a clearly articulated end. This is a place where you can know exactly when your objective has been reached.

AAchievable. It’s essential that you set goals that are reasonable and that are possible for you to accomplish. Make sure your timeline for achieving them is realistic too. If you set impossibly high goals for yourself, you run the risk of becoming frustrated and demoralised, and eventually you’ll lose confidence in your abilities.

RRelevant. Your short-term goals should match what you’re trying to accomplish in the end. They should form foundational stepping-stones to that end.

T Time-bound. It’s important to set a deadline for yourself by which you must achieve those aims. If you don’t, procrastination sets in and you may never push yourself to accomplish them.

Keep Your Goals Simple, Doable, Measurable.

The key here is not to have too many goals. Home in on the One Goal and you’ll see that all the others usually lead back to this. Having too many goals not only complicates matters, but it also requires an elaborate system to keep track of them all. You’ll laser-focus all your energy if you pick the one you’re most passionate about, and you’ll be much more effective in your efforts.

Think about the one thing that you want that will change your career the most. Estimate how long it will take to get it. Do you need a year? Two? Or five? Try not to take too long, or you’ll find it difficult to remain motivated. Be sure it’s something that you really want to achieve and not something your parents, partner or boss wants for you.

Create smaller sub-goals. What can you do this month to step towards the objective? Do you need to enrol in a course or read some books? Perhaps your first step is finding a business mentor. Talk to us here at The Mentoring Effect here in Perth, Australia, and we’ll set you up with one of our expert business coaches or mentors. They can help you out with personal development tips and advice on the best personal development activities to pursue.

Working Towards Multiple Goals?

You may be asking what to do if you have more than one goal. While this isn’t recommended for most people, there are dynamic individuals for whom having just one goal is unthinkable.

There are a couple of possible ways of working with this. Firstly, you could focus on one goal at a time. For instance, enrol in that course that will take you in a management direction. Work on it for a few months until you’re in a groove with it and it’s part of your life. Then you can turn to the second and work on that.

A second way of working with more than one goal at a time is to focus on them both at the same time, being careful not to spread yourself too thin. Perhaps you could, for example, concentrate on one of the goals in your business hours. You could then work on the other one after-hours. This way you will still maintain effectiveness.

The three main areas to look at when preparing your personal development plan have been put together by our expert business coaches:

First, you must know yourself and understand your needs, goals and values. Many people do not stop and take the time to consider this vital information. We give you the space to do that here.

Second, clearly define your career goals and objectives. This gives you direction and a very real sense of where you’re heading.

Third, create, on paper, your personal development plan.

Immediately Access Your Downloadable Action Plan Right Now…

Action Plan

Personal Development Plan Worksheet

You can tailor it to use over the next few months. You decide the timeline. Fill in your goals and what action steps you intend to take to get there. You must take the time to set a realistically achievable target and get them down in black and white.

There’s place on the form to fill in any obstacles you may encounter and a section for you to brainstorm possible solutions to those. This saves you being blindsided when difficulties occur, as they always do. To make it official and to hold yourself accountable, mindfully sign the form at the bottom.

We also provide you with a worksheet where you first need to fill in your current position. This is your starting point- where you are right now. Then you choose a mission statement for your career.

Many of us are familiar with our companies having mission statements, but how many of us have our own?

This will get you thinking about what you intend to accomplish and why you even want that. Is it because others have pressured you into working for it? Is it out of a sense of duty or loyalty that you are on the path you’re on? Or is it because it’s something that you are passionate about and have a real motivation for?

Our personal development tips help you break your

overarching goals down into smaller, medium-term steps.

Our business coaches here in Perth get you looking at your skills in our expertly designed skills audit. We often underestimate just how many abilities we have. For instance, we may not think of that second language we speak as being noteworthy, but it is a marketable skill.

Once you start putting them down on paper, you’ll realise that you’re way more skilled than you thought. Our business mentors encourage you to specify the skills that need to be improved on, thus giving you actionable steps for you to enhance your competency and thereby boost your confidence.

Start Your Better, Brighter Future, Right Now

We hope these tips from our expert business coaches at The Mentoring Effect here in Perth have given a sense of purpose and direction you have been looking for.

But that’s not all!

We still have more to offer.

Download our Action Plan and Personal Development Worksheet below, both of which are full of actionable, useful tips customised for you to help fast-track your progress towards successful realisation of your objectives.

                                                     And here’s the icing on the cake— it comes free of cost.

We understand you want to be successful in life as well as your career.

But success only comes to those that ACT.

Ask yourself: are you ready to get started right now?

Let’s take this journey together.

Let’s start today with your customised Action plan and Personal development Worksheet.

   Action Plan

Personal Development Plan Worksheet